• Procure-to-Pay


     

    The Procure-to-Pay Division in Finance contains both the purchasing and the paying for goods and services.

     

     

    Procurement/Purchasing


     
    The Purchasing Department supports schools, staff, and departments in their purchasing needs. Additionally, the Purchasing Department is responsible for maintaining effective and professional relationships with present and potential suppliers of the District. The Purchasing Department administers all formal bids, proposals and quotations for materials, equipment and services within the District. Additional functions of the Purchasing Department include supplier management, purchase order and supplier contract processing and general Procurement matters.
     

    Purchasing Team

     
    M. Angela Foraker, Executive Director, Procure to Pay 
    Email - Ph: (216) 838-0241
     
    Cynthia Tetterton-Williams, Director of Contract Management
    Email - Ph: (216) 838-0039
     
    Seletha R. Thompson, Purchasing Analyst
    Email - Ph: (216) 838-0418
     
    Marilyn Landrum, Purchasing Support Specialist - Purchase Orders
    Email - Ph: (216) 838-0419
     
    Lyncoiya Parks, Purchasing Buyer Specialist - Cooperative Purchasing, Interim Techonlogy Buyer 
    Email - Ph: (216) 838-0412
     
    Elyzer Nieves, Purchasing System Analyst
    Email - Ph: (216) 838-0413
     
     
    Office contact information:
    1111 Superior Avenue E, Suite 1800
    Cleveland, Ohio 44114
    General Phone Number: (216) 838-0410
     

     

     
     

    Accounts Payable


    1111 Superior Ave E
    Cleveland, Ohio 44114
    Hours: 8 a.m. – 5 p.m.
    MAIN PHONE: 216-838-0380 (Centrally managed voicemail - 24 hour response)

    Ebony Boothe, Accounts Payable Manager - (216) 838-0385

    Bernie Eichner, Technical Support - (216) 838-0416

    Our mission is to provide timely and accurate expenditure processing of Cleveland Metropolitan School District funds, while maintaining an exceptional level of customer service and financial control.

    All processing procedures in Accounts Payable are consistent with the Cleveland Metropolitan School District and the State of Ohio guidelines. The Accounts Payable Division is an essential support function in Educating Cleveland’s Children.


    Purchase Orders/Supplier Contracts

    • Purchase Orders are required for the payment of goods. 
    • Supplier Contracts are required for the payment of services rendered. 
    • Purchase Order/Supplier Contract numbers should be obtained from the school/department prior to delivery of goods or the completion of services. 
    • Purchase Order/Supplier Contract numbers should be referenced on invoices submitted to AP for processing.    
    • Failure to obtain a valid purchase order/supplier contract can result in payment delays. 

    Invoice Procedures

    • For the most efficient processing, invoices should be submitted directly to APinvoice@ClevelandMetroSchools.org
    • Include the name of the Supplier in the subject line of the email
    • Reference the purchase order/supplier contract in the body of the email. 
    • Copy the CMSD Educator that generated the purchase orders/supplier contract. This ensures the communication reaches the required approver and AP at the same time. 
    • Each approver is required to verify receipts of goods and services in Workday. 
    • Invoices that are submitted to Accounts Payable without a valid purchase order/supplier contract will be returned to the supplier to address. 
    • Checks are processed on Tuesday and Thursday evenings. 

    Current AP Staff e-mails and corresponding vendor name by letter assignments are as follows for questions:

    Accounting Rep

    Responsibilities

    Ebony Boothe Email
    216.838.0385
    Accounts Payable Manager
    AP Invoice Manager, Cash Advances, Returned Checks, Remittance Issues
    Arlene Schaefer Email
    216.838.0387
    J, K, P U, V, W, X, Y, Z
    Betty Kucinski Email
    216.838.0386
    Benefits, Construction, Food, Jane Addams Kitchen, Law Dept.
    Endrit Bregasi Email
    216.838.0392
    E, F, I, S, T, Facilities, Transportation, Trades, Aged Payables 
    Me'Gayle Noisette Email
    216.838.0388
    A, D, G, H, L, M, N, R 
    Sonora Cox  Email
    216.838.4995
     
    B, C, O, Q, Utilities 
    Bridget Seneff Email
    216.838.0399
    Advance Ohio/Plain Dealer, Uniglobe
     

     

    WHAT WE DO

    Process all payment requests for vendors, 1099s, employee, mileage, and travel expense reimbursements.

    Forms

    District W-9 Form (Request for Taxpayer ID Number & Certificate)

    Call the main phone (216-838-0380) for a Sales Tax Exempt Form