DI: Fiscal Accounting and Reporting

Policy

The District’s accounting system shall be in conformance with the Uniform School Accounting System as prescribed by the Auditor of State for the use of school districts, federal funds also are accounted for in conformance with the Uniform Guidance issued by the U.S. Office of Management and Budget and any applicable state requirements. The Chief Financial Officer is responsible for receiving and properly accounting for all funds of the District.

The financial records must be adequate to:

• Guide the making or deferring of purchases, the expansion or curtailing of programs and the controlling of expenses
• Ensure that current data is available and in such form that routine summaries can be made
• Serve as a guide to budget estimates for future years and to hold expenditures to the amounts appropriated
• Demonstrate that those in charge have handled funds within limitations established by law and in accordance with Board policy.

The Board receives monthly financial statements from the Chief Financial Officer, which show receipts, disbursements, appropriations, encumbrances, remaining available budgetary balances, assets and liabilities. The Chief Financial Officer makes all other financial reports required by law or by State agencies and submits them to the proper authorities.

The Chief Financial Officer provides the Board with any other financial management reports that the Board determines necessary.

Financial records are permanent; the supporting documents may be destroyed only in compliance with the provisions of Ohio law and in compliance with specifications of the District’s records commission, the Auditor of State and the Ohio History Connection.

History

• Adopted: September 6, 2001
• Amended: December 17, 2019

Legal References

• Ohio Revised Code Section 117.101
• Ohio Revised Code Section 117.38
• Ohio Revised Code Section 117.43
• Ohio Revised Code Section 149.01
• Ohio Revised Code Section 149.011
• Ohio Revised Code Section 149.02
• Ohio Revised Code Section 149.03
• Ohio Revised Code Section 149.04
• Ohio Revised Code Section 149.05
• Ohio Revised Code Section 149.07
• Ohio Revised Code Section 149.09
• Ohio Revised Code Section 149.091
• Ohio Revised Code Section 149.10
• Ohio Revised Code Section 149.11
• Ohio Revised Code Section 149.12
• Ohio Revised Code Section 149.16
• Ohio Revised Code Section 149.17
• Ohio Revised Code Section 149.21
• Ohio Revised Code Section 149.22
• Ohio Revised Code Section 149.23
• Ohio Revised Code Section 149.24
• Ohio Revised Code Section 149.25
• Ohio Revised Code Section 149.26
• Ohio Revised Code Section 149.27
• Ohio Revised Code Section 149.30
• Ohio Revised Code Section 149.301
• Ohio Revised Code Section 149.302
• Ohio Revised Code Section 149.304
• Ohio Revised Code Section 149.305
• Ohio Revised Code Section 149.306
• Ohio Revised Code Section 149.307
• Ohio Revised Code Section 149.308
• Ohio Revised Code Section 149.309
• Ohio Revised Code Section 149.31
• Ohio Revised Code Section 149.311
• Ohio Revised Code Section 149.33
• Ohio Revised Code Section 149.331
• Ohio Revised Code Section 149.332
• Ohio Revised Code Section 149.333
• Ohio Revised Code Section 149.34
• Ohio Revised Code Section 149.35
• Ohio Revised Code Section 149.351
• Ohio Revised Code Section 149.352
• Ohio Revised Code Section 149.36
• Ohio Revised Code Section 149.38
• Ohio Revised Code Section 149.381
• Ohio Revised Code Section 149.39
• Ohio Revised Code Section 149.40
• Ohio Revised Code Section 149.41
• Ohio Revised Code Section 149.411
• Ohio Revised Code Section 149.412
• Ohio Revised Code Section 149.42
• Ohio Revised Code Section 149.43
• Ohio Revised Code Section 3301.07
• Ohio Revised Code Section 3313.29
• Ohio Revised Code Section 3313.32
• Ohio Revised Code Section 3315.04
• Ohio Revised Code Chapter 1347
• Ohio Revised Code Chapter 5705
• 2 CFR Part 200