Bid Process

OVERVIEW OF THE PLANNING, DESIGN, AND CONSTRUCTION PROCESS

The structure of the bidding process is defined by the Ohio Revised Code statute. The process begins with the public advertisement for bidders. This advertisement describes work divided into trade packages. It indicates where the documents can be obtained and states the date, time, and place of the public bid opening. It establishes a time and place for a pre-bid conference during which the Contractors can ask questions related to the project. Sealed prime contract bids are received at the bid time and publicly opened, read aloud and tabulated.

BIDDING

Evaluate Bidders

After the bid opening meeting, the apparent low bidders are evaluated to determine whether they are responsible according to criteria set forth in law. The Bid Packages are carefully examined by district counsel and the CM for compliance with the Bidding Requirements.

Enter Into Contracts

Within 60 days of the receipt of bids the CM and low bid Contractors work together to prepare Construction Contracts for the work on form documents provided by OSFC. The Contracts are approved by Resolution of the Board of Education and the Commission.

Trade Contractor Partnering

Similar in format to the previous day-long Executive Partnering Session, the Trade Contract Partnering Session introduces the Prime Contractors to the team. Objectives and concerns are discussed, communication channels are established and dispute resolution procedures are agreed upon.

COMPETITIVE BIDDING PROCESS

BIDDING CYCLE

Bids are Received and Opened
Lowest Bidder Evaluated
School District Awards Contract
OSFC Staff Reviews and Recommends Contract
Commission Votes to Approve School Board Award

BIDDER RESPONSIBILITY ANALYSIS

Sealed Bids Opened and Tabulated
Apparent Low Bidder from Base Bid and Any Alternates
CM and Architect Evaluation Using ORC Section 9.312 Factors
Responsibility Analysis is Project by Project Basis

BID EVALUATION CRITERIA

ORC Section 9.312 Responsibility is Defined to Include:

Compliance with all Material Requirements (bond, licensing, certification)
Experience of the Bidder
Financial Condition of the Bidder
Conduct and Performance of the Bidder on Previous Contracts
Facilities of the Bidder
Management Skills of the Bidder
Ability of the Bidder to Execute the Contract Properly
School Board Review of Recommendation and Resolution Finding Contractor not Responsible for this Project using ORC Section 9.312 Factors
School Board Award Contract to the Lowest Responsible Bidder

PROTEST MEETING

Protest Procedures Documentation - Competitive Bidding Protest Process
School Board Notifies Rejected Contractor by Certified Mail
If Protest within Five Days, a Protest Meeting Occurs with Representatives of the School District and the Commission Staff

POST PROTEST MEETING

After Protest Meeting, School Board Representatives and OSFC Staff Conduct Independent Review
If the School District Affirms the Rejection, then Additional Resolution by the School Board Awarding to the Lowest Responsible Bidder

COMMISSION ACTION

OSFC Staff Recommendation to the Commission Based on ORC Section 9.312 Factors
Commission Votes on Approval of Award of Contract to Lowest Responsible Bidder