Getting Started Checklist

Getting Started Checklist
 

 

 

Getting Started - Checklist for a Full-Time Educator

You are a new educator at the District! The checklist below will assist you in the transition to our District!

   Educator Orientation: Attended the New Educator Orientation

If for some unforeseen reason you are unable to participate in the scheduled New Educator Orientation, please notify Angela Wolfe (angela.wolfe@clevelandmetroschools.org) in order to send you an invite for the next available session.  Make sure that you work with your principal/administrator/supervisor in order to attend.

   Network/Email: On your first day of work you will receive an email containing your Workday and Office 365 email credentials to login.  Be sure to check your spam/junk mail as well.

   Employment Requirements: As part of the New Educator Orientation, you will have an opportunity to complete any pending onboarding tasks. Not sure if your file is complete? Email onboardingpaperwork@clevelandmetroschools.org for verification.

  Licensure – If your new position requires a license or permit, please review this page https://www.clevelandmetroschools.org/Page/14137 for assistance in ensuring that you meet the requirements by the appropriate deadline.

   Benefits (health care, others) – If you are eligible for benefits, you will have an onboarding task in your Workday account to complete.  Make sure that you complete the task immediately.  For additional information, please review information at https://www.clevelandmetroschools.org/Page/14140

   Employment ID Badge: Also, as part of the New Educator Orientation, you will be able to obtain your identification badge.

   Go over the entire New Educator Portal

   Report to your assigned building/work site: Prior to the new educator orientation, your new principal/administrator/supervisor should had informed you of the work schedule at your site including the time to arrive on the first day.

If you are hired as a substitute or part-time employee, the building/work site and times to report will be identified either through our Substitute System (SmartFind Express – Substitute teachers, paras and secretaries) or through the appropriate department member (Facilities, Food Services, Safety and Security, etc.)

The First Thirty Days (Regular/Full-Time)

   During your first thirty days, set some time aside to talk to your principal/supervisor about their expectations. Other items to cover:

  • Go over your position description and provide necessary information that will assist you to perform your job duties*
  • Establish your work schedule (hours/days), including meals and breaks and answer questions you may have related to the school, work assignments, etc.
  • Review location of parking lots most convenient to the building.
  • As applicable, order any required technology (computer, cell phone, office phone, other) and business cards.
  • Obtain all department or team shared drives or network locations, with access granted after the Educator starts their employment.
  • Establish voicemail, or reset voicemail from previous Educator.
  • Show and set up your workspace.
  • Introduce you around the building.
  • Arrange for you to spend time with others in the building to help you get acclimated to your new site.
  • Assign a new Educator buddy or work peer, someone in the building to answer questions, provide direction, help you network with others etc.
  • Discuss procedures for calling off, sick time, holidays, vacation (if applicable), other.
  • Review when and who to call when absence is necessary due personal emergencies or immediate need for time off.
  • Determine how and where your supervisor can contact you during non-working hours, if required.
  • Provide any necessary keys or access codes to you to ensure access to needed information/supplies. Be sure to provide any keys to office, desk, cabinets, rooms, etc.
  • Discuss inclement weather and whether the Educator is identified as necessary personnel. Explain where Educators can obtain information concerning closure of the building or entire District.
  • *Share training and development opportunities including, but not limited to, those offered by the Talent Department and the Office of Professional Development.
    Please note:  You are required to complete certain role based trainings through an online portal called Public SchoolWorks and if you are hired as a Resident Educator, you must obtain TDES Training.

Around/After Thirty Days (Regular/Full-Time)

The principal/administrator/supervisor will:

   Explain the performance evaluation process, including timing of the evaluation process and how the process will be handled.
   Conduct a follow up conversation with you about your experiences in the first 30 days.
 

During the First 6 Months

The principal/administrator/supervisor will:

   Conduct mid-year review performance review (if relevant.) Follow TDES cycle for teachers.
   Review progress on performance goals and professional development goals.
   Create an opportunity for the educator to attend or be involved in an activity outside of their work area.
   If assigned a buddy, meet with you and buddy at the end of your structured buddy-relationship. Discuss how things went and what else would be helpful for the educator. Keeping the lines of communication open and creating opportunities for your new Educator to connect and build their capacity are essential to engagement and long-term success.
 

Your first year

Congratulations! You have completed your first year with the Cleveland Metropolitan School District! So much has happened, so many learning experiences….. take time to reflect on your experiences and how you can change or improve on what you are doing….possibly enhancing your effectiveness.

 

 

Getting Started - Checklist for a Substitute/Part-Time educator

You are a new educator at the District! The checklist below will assist you in the transition to our District!

   Educator Orientation: Attended the New Educator Orientation

If for some unforeseen reason you are unable to participate in the scheduled New Educator Orientation, please notify angela.wolfe@clevelandmetroschools.org in order to send you an invite for the next available session.

   Network/Email: On your first day of work you will receive an email containing your Workday and Office 365 email credentials to login. Be sure to check your spam/junk mail as well.

   Employment Requirements: As part of the New Educator Orientation, you will have an opportunity to complete any pending onboarding tasks. Not sure if your file is complete? Email onboardingpaperwork@clevelandmetroschools.org for verification.

   Employment ID Badge: Also, as part of the New Educator Orientation, you will be able to obtain your identification badge.

   Licensure – If your new position requires a license or permit, please review the webpage for assistance in ensuring that you meet the requirements by the appropriate deadline.

   Go over the entire New Educator Portal

   Substitute Management System (Teachers, Paraprofessionals and Secretaries): You will receive training during your New Educator Orientation on how to access and use the substitute management system which is currently SmartFind Express from eSchoolSolutions.  This is the system of record to accept assignments. Additional information can be found at this webpage.  Throughout the year, there are training sessions available that will assist you to perform your job duties.

   Substitute Facilities, Food Service and all others: In addition to the New Educator Orientation, you will receive additional training through the appropriate hiring department.

This may include:

  • Go over your position description and provide necessary information that will assist you to perform your job duties*
  • Establish your availability to work, schools schedules (hours/days) and answer questions you may have related to the schools or accepting work assignments, etc.
  • Review location of parking lots most convenient to the building.
  • Instruct where to report once you get to work.
  • Review when and who to call when absence is necessary due personal emergencies or immediate need for time off.
  • Determine how and where your supervisor can contact you during non-working hours, if required.
  • Provide any necessary keys or access codes to you to ensure access to needed information/supplies. Be sure to provide any keys to office, desk, cabinets, rooms, etc.
  • Discuss inclement weather and whether the Educator is identified as necessary personnel. Explain where Educators can obtain information concerning closure of the building or entire District.
  • *Share training and development opportunities including, but not limited to, those offered by the Talent Department and the Office of Professional Development.
    Please note:  You are required to complete certain role based trainings through an online portal called Public Schoolwork’s and if you are hired as a Resident Educator, you must obtain TDES Training.

Your first year

Congratulations! You have completed your first year with the Cleveland Metropolitan School District! So much has happened, so many learning experiences….. take time to reflect on your experiences and how you can change or improve on what you are doing….possibly enhancing your effectiveness.